Finance Executive

Job details

Position: Finance Executive
Type : Permanent, Full-time
Location : Petaling Jaya
Department: Finance & Accounts
Experience: Minimum 3 years
Employment Type: Full-Time
Work Location: In person
Reports To: Finance Manager / General Manager

Job Summary
We are seeking a competent, detail-oriented and independent Finance Executive with at least 3 years of relevant working experience to manage the company's full set of accounts and day-to-day finance operations.

The successful candidate will be responsible for maintaining accurate financial records, managing accounts payable and receivable, preparing monthly financial reports, monitoring cash flow, handling tax and statutory matters, and ensuring compliance with applicable accounting standards and regulatory requirements.

The ideal candidate must be hands-on, organised and capable of managing the finance function efficiently with minimal supervision.

Key Responsibilities

A. Full Set of Accounts

• Handle and maintain the full set of accounts, including general ledger, accounts payable, accounts receivable, cash book and bank transactions.
• Prepare monthly management accounts, profit and loss statements, balance sheets and cash flow statements.
• Perform monthly bank reconciliations and reconcile intercompany, supplier and customer accounts.
• Maintain accurate financial records and ensure all transactions are properly documented and supported.
• Perform month-end and year-end closing activities.
• Maintain the fixed asset register and manage depreciation schedules.
• Monitor expenses, identify discrepancies and ensure proper cost allocation.

B. Accounts Payable and Receivable

• Process supplier invoices, payment vouchers, staff claims and reimbursements.
• Prepare payment schedules and ensure timely settlement of supplier invoices.
• Issue customer invoices, credit notes and debit notes where applicable.
• Monitor outstanding receivables, follow up on overdue payments and prepare accounts ageing reports.
• Reconcile customer and supplier statements.
• Support credit control and ensure timely collection of outstanding debts.

C. Cash Flow and Financial Operations

• Monitor daily cash balances, bank transactions and company cash flow.
• Prepare short-term cash flow forecasts and payment plans.
• Ensure sufficient funds are available to meet operational commitments.
• Manage petty cash, staff expenses and employee claims.
• Monitor operating expenses against budgets and highlight significant variances.
• Assist management in budgeting, financial planning and cost control.

D. Taxation and Statutory Compliance

• Assist in preparing and submitting applicable tax-related schedules and supporting documents.
• Coordinate with external auditors, tax agents, company secretaries and other professional advisers.
• Assist with corporate income tax, withholding tax, SST and e-Invoice compliance where applicable.
• Ensure accounting records and supporting documents are properly maintained for audit and tax purposes.
• Keep up to date with relevant Malaysian accounting, tax and statutory requirements.

E. Payroll and Staff Administration

• Process monthly payroll, overtime, allowances, deductions and staff claims.
• Ensure timely preparation and payment of EPF, SOCSO, EIS and PCB/MTD contributions and deductions.
• Maintain payroll records and employee financial documentation.
• Prepare relevant payroll reports and support annual employee tax reporting requirements.

F. Financial Reporting and Management Support

• Prepare monthly financial reports and management summaries.
• Generate accounts ageing, expense analysis and cash flow reports.
• Assist in preparing annual budgets and financial forecasts.
• Identify unusual transactions, financial discrepancies and potential cost savings.
• Provide accurate and timely financial information to management for decision-making.

G. Internal Controls and Administration

• Ensure compliance with company financial policies, approval procedures and internal controls.
• Maintain proper filing of invoices, receipts, contracts, payment records and other financial documents.
• Ensure confidentiality and security of financial and payroll information.
• Improve finance processes to increase accuracy, efficiency and accountability.
• Perform other finance and administrative duties assigned by management.

Job Requirements

• Diploma or Degree in Accounting, Finance or a related discipline.
• Minimum 3 years of relevant working experience in finance and accounting.
• Proven ability to handle a full set of accounts independently.
• Good understanding of Malaysian accounting practices, taxation and statutory requirements.
• Experience in preparing monthly management accounts and financial reports.
• Familiarity with payroll processing and statutory contributions.
• Proficient in Microsoft Excel, including formulas, lookups and pivot tables.
• Experience using accounting software such as SQL Accounting, AutoCount, Xero, QuickBooks or equivalent.
• Good analytical, numerical and problem-solving skills.
• Strong attention to detail, integrity and organisational skills.
• Able to work independently, meet deadlines and manage multiple priorities.

Good written and verbal communication skills in English; Bahasa Malaysia is an advantage.

Personal Attributes

The ideal candidate should be:

Hands-on: Willing to manage daily accounting transactions as well as reporting.
Independent: Able to manage the full accounting cycle with minimal supervision.
Reliable: Consistently meets deadlines and maintains accurate records.
Analytical: Able to identify discrepancies and understand financial performance.
Proactive: Anticipates cash flow issues, overdue payments and compliance deadlines.
Trustworthy: Demonstrates integrity and maintains strict confidentiality.

What We Offer

• Opportunity to take ownership of the company's finance operations.
• Exposure to management reporting, budgeting and business financial planning.
• A collaborative working environment with opportunities for professional development.
• Competitive remuneration based on qualifications and experience.
• Application: Interested candidates should submit their updated CV, expected salary and availability to join.

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